The following types of personal expenses will generally be reimbursed to the traveling employee:
Pending manager approval, employees shall be reimbursed for personal property (necessary for the purpose of a business trip) that is lost or damaged due to fire, theft or natural disaster while traveling on business, unless the loss or damage is due to lack of care on the part of the employee. An explanation of the incident and appropriate documentation to substantiate the loss, such as a police report, must be submitted for reimbursement.
Reasonable laundry and dry cleaning expenses are reimbursable business expenses on trips for 4 or longer consecutive nights. Reasonable clothing pressing expenses are reimbursable on trips longer than 2 consecutive nights. Maximum amount allowed is up to $30.00 for laundry and dry cleaning and $15.00 for pressing for each occurrence, respectively. Receipts should be obtained and submitted for reimbursement.
Reasonable tips for porters, baggage handling or similar services are reimbursable business expenses.
Out-of-pocket purchases for office supplies (stationery, postage) while traveling are generally reimbursable expenses provided that they are bona fide business expenses.
Employees may be reimbursed for gym or other exercise facility costs while out of town on business. Spa services are not reimbursable for employees.
Charges for business-related wireless internet connection in the hotel room are reimbursable. Wireless internet connections at “hotspots,” including those on airplanes, are reimbursable. Expenses relating to internet, cable & wireless services at employee’s homes are not reimbursable.